Knowledge Base » Suppliers »

How do I stop or refund a recurring sale?

To issue a partial or full refund on a recurring sale, you will need to login to your account at https://www.2checkout.com/va/. From here you can click on the “Sales” tab near the top of your account homepage and then select the “List” sub-tab. You can then click on either the sale number you wish to cancel/refund under the sale list or use the “Sale Search” form to search for an order.

To refund the entire sale, click on “Refund Sale” on the top left of the sales details page. To issue a refund for an individual installment, you will need to click on the “Refund” link listed under the refund column for the invoice. There will be an invoice entry for every installment. When issuing a refund you will be required to select a reason for the refund, enter a comment and click on submit refund. To cancel the recurring billing click on the “Stop This Recurring” link listed by the product name.

Please note: The refund option may not be displayed on a sale based on the following criteria:

  • Your username does not have authorization to issue refunds (basic editing access).
  • The sale is over 60 days old.
  • The invoice has no balance left to refund.
  • For a line item refund, the line item has already been refunded.
  • For a line item refund, the line item amount is more than the
    remaining balance on the invoice (this can happen on an invoice with one
    line item and a coupon or on an invoice with a partial refund)
    .
  • It’s an online check order that has not been deposited.

Please feel free to contact us directly for refund assistance.

If you are a customer who has a recurring service that is billed through 2Checkout.com you will wish to contact 2Checkout.com directly by clicking here.

Is there a time limit on issuing refunds?

2CO suppliers, in coordination with our Customer Care team, can attempt to limit refunds as per your stated product return or cancellation policy.

This policy should be easy to understand and clearly posted on your site. It should also be sent to 2CO via a ticket system request for notation on your 2CO account.

It is possible, however, for a customer to obtain a bank-initiated refund (chargeback) for six months after the date of the order. In some instances, this period can be extended to up to one year. It primarily depends upon the nature of the complaint and the card-issuing bank involved.

As a general rule of thumb, it is often in the best interest of both yourself and 2CO to issue a refund whenever it is apparent that no other action is going to satisfy the customer. The rules that govern transactions are written to favor the consumer in almost every instance.

For additional information on these topics please review the following articles:

What is a Chargeback?

How can I help to reduce the number of customer disputes?

How long does it take for a credit to appear back to a credit card?

It normally takes 3-4 business days for the Credit Card company to update your balance and show the refund.

How do I issue a partial refund?

You can easily issue partial refunds for orders through the admin interface of your account. First, you will need to reference the order in your account, this can be done by logging into your account homepage and selecting the “Sales” tab near the top of your account homepage and then selecting the “List” sub-tab. You can then click on either the sale number you wish to cancel/refund under the sale list or use the “Sale Search” form to search for the order. Once you reference an order in your account you can issue a partial refund by clicking on the “add refund” link directly under the invoice number.

Please note: The refund option may not be displayed on a sale based on the following criteria:

  • Your username does not have authorization to issue refunds (basic editing access).
  • The sale is over 60 days old.
  • The invoice has no balance left to refund.
  • For a line item refund, the line item has already been refunded.
  • For a line item refund, the line item amount is more than the
    remaining balance on the invoice (this can happen on an invoice with one
    line item and a coupon or on an invoice with a partial refund)
    .
  • It’s an online check order that has not been deposited.

Please feel free to contact us directly for refund assistance.

Where Is My Money?

If you have not received a payment as expected, please review all of the following before contacting 2CO in regard to your claim.

>>Has Adequate Time Passed?

  • Check payments are mailed first-class air mail to anywhere in the world. 2CO has no way of guaranteeing any time period for receipt due to the varying degrees of dependability of other postal services worldwide. A standard rule-of-thumb would be to permit checks fourteen (14) business days before reporting the check as lost. Please refer to the Related Articles links below for additional procedures and fees that may apply.
  • Wire transfers can take between ten to twenty one business days to be completed. The length of time is dependent upon the number of inter-bank transfers that are required to move funds from our banking institution to yours. We are notified by our bank when any funds are returned as undeliverable. It is very important to make certain that wire transfer instructions are correct. Failures result in high banking fees that 2CO will transfer to you.
  • ACH (direct deposit) transfers are generally completed within two to three business days. Occasional problems can be experienced with the batch transmission, but 2CO makes every attempt to minimize any delays as soon as we are notified of a problem.

>>Payments to new accounts can be delayed due to the verification process. Please refer to the appropriate Related Article for additional information on this requirement.

>>Accounts establishing within five days of the close of a pay cycle are not eligible for payment release. Please take this into consideration before reporting a problem.

—-Related Articles—-

What is 2Checkout’s Policy on Lost or Missing Checks?

2Checkout.com’s lost check policy provides you with two options:

1) Stop payments can be done upon your authorization. It will take 7-14 business days to void and invalidate the original check payment issued. The fee for this service is $30.00 USD. Funds will then be credited to the account balance and will be reissued as part of your next payment.

2) Check payments not received after 60 days from issue date can be voided per your request, at no additional fee. If the check has been cashed then the check can not be voided and a 2Checkout.com representative will contact you with the appropriate bank documents that will need to be completed. If the check has not been cashed it will take 7-14 business days for the funds to be credited back to the account balance and reissued as part of your next payment.

How Do I Turn Off Demo Mode?

To ensure that you are not operating in Demo Mode, please completely remove any instance of demo=, demo=Y or input type=hidden name=demo value=Y.

The demo mode is also controlled by an account level setting inside of your 2Checkout account. Log into your account and access the “Look & Feel” settings and be sure you have not selected for all sales to be demo sales with the Account Demo Setting option.

When using the Demo feature for testing purposes, please be certain to clear the cookies in your browser between tests to ensure the new account settings have been applied. For more information on clearing the cookies please click here.

If you are still having problems after completing these checks, please submit a tech support ticket.

Why am I getting “The sale has been rejected” even when passing demo=Y ?

The likely cause is that a banned credit card is being used for a demo transaction. Demo transactions are still sent through parts of our fraud system, and will therefore get caught with this error. Make sure you are not using all 1’s for the credit card number and also make sure that it does not begin with ‘411′. Using sequential numbers can also cause this error to occur, such as using 123456789. A safe one to use for testing is ‘597910143452349′ or any other random number that fits the above criteria while still consisting of 15 or 16 digits.

Why is my credit card being declined?

The most likely reason for a failed authorization is a mismatch between the address, full name or the CVV code you provided, and the address, full name or CVV code on record for the credit card billing. Confirm that you have entered this information correctly, and try again.

You may also want to clear the cookies in your browser and also ensure that your pop up blocker is turned off while you are placing your order. Click here for information on clearing cookies and disabling pop up blockers.

If the problem continues, please contact your credit card company for additional information.

When is the customer’s card actually charged?

You are shipping the item before the customer’s card is FORMALLY charged, not before their card is verified.

There are two parts to any successful credit card transaction:

The Authorization – This is where we verify the CVV code, address and phone number, and ensure that the card is good for the amount required to complete the transaction. If it is, we put an authorization out that puts a hold on those funds and reserves them for us. This happens instantly, when the customer checks out.

The Charge – This is where we turn the authorization into a formal charge, and the charge actually appears on the customer’s statement. We put the charge through when you mark the item as shipped (or instantly, if the product is electronically delivered or otherwise provided to the customer instantaneously).

If the original authorization expires before you are able to mark the order as shipped, you will need to reauthorize the amount from the Mark Shipping area of your Account Homepage.

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