TUTORIAL: How to Refund A Sale

This tutorial will cover basic sale maintenance and will include issuing refunds and instructions on stopping/starting recurring orders. This tutorial is based on the new vendor administration area which is accessible here. Orders can either be canceled or refunded based on the status they are in. For more information on order status please visit the article “What is Order Status”.

If an order or recurring installment is in approved status it can still be canceled without the customer being charged or 2Checkout fees applied to the suppliers account. If an order is in pending or deposited status a total or partial refund can be issued to the customer. If the order was passed in using our plug and play parameters individual products and shipping charges can also be refunded by using our line item refund feature.

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How do I cancel an order?

You can cancel an order by following the steps listed below:

  1. Login to your account at https://www.2checkout.com/va/
  2. Click on the “Sales” tab near the top of your account homepage.
  3. Click on either the sale number you wish to cancel/refund under the recent sales display or use the “Sale Search” form to bring up the order.
  4. To issue a refund click on the “Refund Sale” link on the top left corner of the order.
  5. Here you will be required to select a reason for the refund, enter a comment and click on “Submit Refund”.
  6. You and the customer will be sent an email confirming the cancellation of the sale.

Please note: The refund option may not be displayed on a sale based on the following criteria:

  • Your username does not have authorization to issue refunds (basic editing access).
  • The sale is over 60 days old.
  • The invoice has no balance left to refund.
  • For a line item refund, the line item has already been refunded.
  • For a line item refund, the line item amount is more than the
    remaining balance on the invoice (this can happen on an invoice with one
    line item and a coupon or on an invoice with a partial refund)
    .
  • It’s an online check order that has not been deposited.

Please feel free to contact us directly for refund assistance.

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